Project Lifecycle

Visit our Manage Your Grant section for more detail on the project lifecycle stages.

European Solidarity Corps Project Lifecycle

Sign Your Grant Agreement

If you are from the applicant organisation, you will receive your grant agreement by post and email. This is your legal contract with Léargas, confirming that you will carry out the project as explained in the original application.

The grant agreement must by signed by the legal head of the organisation, and will be co-signed by Léargas.  

You will also get details of the Léargas Support officer and Finance officer who will work with you on your project.

Organise Financial Administration

Your project should have a separate bank account or bank code, so that you can keep project income and expenditure clearly distinct from other activity in your organisation.  If you work with partners, agree payment processes with them also.

Set up a separate physical or online location to keep track of receipts and other relevant documents related to the project.

Come to a Project Management Session

All project co-ordinators are invited to a Project Management session towards the beginning of project. This will guide you through managing the financial and quality aspects of the project.

Use Mobility Tool+ or PASS to Track Mobilities and Generate Reports

Mobility Tool+ and PASS are European Commission tools to manage the mobility aspects of the programme – who travels, when, where and for how long. Mobility Tool+ is also used to generate and store reports, such as Participant Reports, Interim Reports (in some cases), and Final Reports.

If you have a Volunteering project, you need to first complete PASS with the participant’s offer and their confirmation of acceptance. You can then retrieve them in Mobility Tool+.

If you have a Solidarity project, you need to enter participants’ details into Mobility Tool+ before activities start.

Léargas offer regular training in using Mobility Tool+, so you will have plenty of support!

Submit an Interim Report, if Needed

Some organisations or groups will need to submit an Interim Report at the midway point of their project. This often happens if a project happens over a long duration, or is particularly complex. The Interim Report is a way to ensure that the project is progressing as planned, and that the grant is being used as explained in the application. Certain project types receive their Interim Report as an emailed pdf template. If you do receive a pdf, use the Mobility Tool+ to update activities, export it and email it to your Léargas Finance officer. In some cases, submitting the Interim Report also triggers the next funding payment.

Take Part in Training and Networking

Léargas offer training and networking opportunities for project coordinators and others involved. These are great opportunities to connect with others in your sector, and get peer support.

Training and Events
Be Prepared for a Monitoring Visit

A proportion of projects are selected each year for monitoring by Léargas. This can be during the time the project is active, or after it has ended. You will receive advance notice if you have been selected.

The aim of a monitoring visit is to provide support so that the project reaches its objectives and operates smoothly.

Final Report

Use Mobility Tool+ to generate and submit the Final Report. You have 60 days after your project has ended to submit it. The Report will be evaluated by Léargas staff or by external experts, who will contact you if they need any clarification.

When the Final Report is ‘closed’, you will receive written feedback which may include recommendations for future projects. You will also receive the last funding payment for your project, if one is due.

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Events to Support You

Activating Citizens – Making use of the European Solidarity Corps

This online event will highlight the various possibilities of the European Solidarity Corps to promote voluntary engagement and boost employability & active citizenship in local communities.

Deadline: 6 October 2021

European Solidarity Corps Information and Quality Label Workshop, Online, October 2021

This online workshop aims to support organisations applying for the European Solidarity Corps Quality Label.

Deadline: 13 October 2021
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Blogs

Art in Action: Painting a Picture of Life in Direct Provision

Léargas Communications Officer Niamh McClelland recently chatted with The Glucksman Senior Curator, Tadhg Crowley, and 3rd year University College Cork student, Mair Kelly, who is also ex-officio of the UCC Fáilte Refugees Society.

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Meet The Team

Suzanne Kavanagh

Senior Support & Development Officer, European Solidarity Corps (01) 8871242

Noeleen O’Callaghan

Support & Development Officer, European Solidarity Corps (01) 8871219

Emmanuelle Place

Finance Officer, Erasmus+ Youth & European Solidarity Corps (01) 8871207

Nicola Sherry

Finance Officer, Erasmus+ Youth & European Solidarity Corps (01) 8871212

Carlos Barceló

Operations Officer, Erasmus+ Youth & European Solidarity Corps (01) 8871235

Seána Sweeney

Operations Officer, Erasmus+ Youth & European Solidarity Corps (01) 8871237