Project Lifecycle

Visit our Manage Your Grant section for more detail on the project lifecycle stages.

 

Erasmus+ Project Lifecycle

Sign Your Grant Agreement

If you are from the applicant organisation, you will receive your grant agreement by post and email. This is your legal contract with Léargas, confirming that you will carry out the project as explained in the original application.

The grant agreement must by signed by the legal head of the organisation, and will be co-signed by Léargas.  

You will also get details of the Léargas Support officer and Finance officer who will work with you on your project.

Organise Financial Administration

Your project should have a separate bank account or bank code, so that you can keep project income and expenditure clearly distinct from other activity in your organisation.  If you work with partners, agree payment processes with them also.

Set up a separate physical or online location to keep track of receipts and other relevant documents related to the project.

Come to a Project Management Session

All project co-ordinators are invited to a Project Management session towards the beginning of project. This will guide you through managing the financial and quality aspects of the project.

Use Mobility Tool+ to Track Mobilities and Generate Reports

Mobility Tool+ is the European Commission system to manage the mobility aspects of the programme – who travels, when, where and for how long. It’s also used to generate and store reports, such as Participant Reports, Interim Reports (in some cases), and Final Reports.

Léargas offer regular training in using the system, so you will have plenty of support!

Submit an Interim Report, if Needed

Some organisations or groups will need to submit an Interim Report at the midway point of their project. This often happens if a project happens over a long duration, or is particularly complex. The Interim Report is a way to ensure that the project is progressing as planned, and that the grant is being used as explained in the application. Certain project types receive their Interim Report as an emailed pdf template. If you do receive a pdf, use the Mobility Tool+ to update activities, export it and email it to your Léargas Finance officer. In some cases, submitting the Interim Report also triggers the next funding payment.

Take Part in Training and Networking

Léargas offer training and networking opportunities for project coordinators and others involved. These are great opportunities to connect with others in your sector, and get peer support.

Training and Events
Be Prepared for a Monitoring Visit

A proportion of projects are selected each year for monitoring by Léargas. This can be during the time the project is active, or after it has ended. You will receive advance notice if you have been selected.

The aim of a monitoring visit is to provide support so that the project reaches its objectives and operates smoothly.

Final Report

Use Mobility Tool+ to generate and submit the Final Report. You have 60 days after your project has ended to submit it. The Report will be evaluated by Léargas staff or by external experts, who will contact you if they need any clarification.

When the Final Report is ‘closed’, you will receive written feedback which may include recommendations for future projects. You will also receive the last funding payment for your project, if one is due.

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Events to Support You

Transversal Skills and Wellbeing through Erasmus+ mobilities

Transversal Skills and Wellbeing through Erasmus+ mobilities

This seminar will also provide insights into funding opportunities for learner and staff mobility in VET, providing examples of good practice and opportunities for developing new partnership with Irish and international participants.

Deadline: 02.09.25
Introduction Training for Newcomers to Youth Exchanges – BiTriMulti

Introduction Training for Newcomers to Youth Exchanges – BiTriMulti

This training course takes you through the different stages of setting up and running a quality Youth Exchange project. The training is designed for newcomers to Youth Exchanges and Erasmus+.

Deadline: 19.06.25
EYE Opener – Training Course On Empowerment in Youth Exchanges

EYE Opener – Training Course On Empowerment in Youth Exchanges

Learn how to make great youth exchanges! Come together with 1–2 young people (aged 15–18) from your organisation – and let it be their project from the start.

Deadline: 10.08.25
Youth&Municipalities4Democracy Portugal

Youth&Municipalities4Democracy Portugal

This training course aims to train municipal youth policy officers and municipal youth representatives together so that they can reflect together on their planned or existing youth participation practice and identify ways of improving it.

Deadline: 07.09.25
Youth&Municipalities4Democracy Cyprus

Youth&Municipalities4Democracy Cyprus

This training course aims to train municipal youth policy officers and municipal youth representatives together so that they can reflect together on their planned or existing youth participation practice and identify ways of improving it.

Deadline: 20.07.25
Training course – Queer Youth and Allies: Building inclusive Youth Work

Training course – Queer Youth and Allies: Building inclusive Youth Work

The training invites all youth workers to participate, contribute, and learn about creating stronger support mechanisms for Queer Youth within their services.

Deadline: 12.06.25
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Tips From The Team

The Erasmus Plan and Your Strategy Journey

In the second of three posts, Elva Duggan from our Programme Support and Development Team offers advice for organisations writing an Erasmus Plan. This is based on guidance in “Go International: a practical guide on strategic internationalisation in Vocational Education and Training.”