Project Lifecycle

Visit our Manage Your Grant section for more detail on the project lifecycle stages.

 

Erasmus+ Project Lifecycle

Sign Your Grant Agreement

If you are from the applicant organisation, you will receive your grant agreement by post and email. This is your legal contract with Léargas, confirming that you will carry out the project as explained in the original application.

The grant agreement must by signed by the legal head of the organisation, and will be co-signed by Léargas.  

You will also get details of the Léargas Support officer and Finance officer who will work with you on your project.

Organise Financial Administration

Your project should have a separate bank account or bank code, so that you can keep project income and expenditure clearly distinct from other activity in your organisation.  If you work with partners, agree payment processes with them also.

Set up a separate physical or online location to keep track of receipts and other relevant documents related to the project.

Come to a Project Management Session

All project co-ordinators are invited to a Project Management session towards the beginning of project. This will guide you through managing the financial and quality aspects of the project.

Use Mobility Tool+ to Track Mobilities and Generate Reports

Mobility Tool+ is the European Commission system to manage the mobility aspects of the programme – who travels, when, where and for how long. It’s also used to generate and store reports, such as Participant Reports, Interim Reports (in some cases), and Final Reports.

Léargas offer regular training in using the system, so you will have plenty of support!

Submit an Interim Report, if Needed

Some organisations or groups will need to submit an Interim Report at the midway point of their project. This often happens if a project happens over a long duration, or is particularly complex. The Interim Report is a way to ensure that the project is progressing as planned, and that the grant is being used as explained in the application. Certain project types receive their Interim Report as an emailed pdf template. If you do receive a pdf, use the Mobility Tool+ to update activities, export it and email it to your Léargas Finance officer. In some cases, submitting the Interim Report also triggers the next funding payment.

Take Part in Training and Networking

Léargas offer training and networking opportunities for project coordinators and others involved. These are great opportunities to connect with others in your sector, and get peer support.

Training and Events
Be Prepared for a Monitoring Visit

A proportion of projects are selected each year for monitoring by Léargas. This can be during the time the project is active, or after it has ended. You will receive advance notice if you have been selected.

The aim of a monitoring visit is to provide support so that the project reaches its objectives and operates smoothly.

Final Report

Use Mobility Tool+ to generate and submit the Final Report. You have 60 days after your project has ended to submit it. The Report will be evaluated by Léargas staff or by external experts, who will contact you if they need any clarification.

When the Final Report is ‘closed’, you will receive written feedback which may include recommendations for future projects. You will also receive the last funding payment for your project, if one is due.

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Events to Support You

KA120 Accreditation Application Clinic – Adult Ed, Schools and VET

KA120 Accreditation Application Clinic – Adult Ed, Schools and VET

Get help with your KA120 Accreditation Application in Adult Ed, Schools, and VET sectors at our online clinic.

Deadline: 09.09.24
European Political Education in Schools

European Political Education in Schools

This transnational contact seminar aims to provide guidance on implementing the topic of European political education in schools through KA2 projects.

Deadline: 16.09.24
Health E+Motions – International Seminar on Mental Health in Short and Long-Term international Mobility Projects

Health E+Motions – International Seminar on Mental Health in Short and Long-Term international Mobility Projects

Health E+motions brings together individuals who have participated in and facilitated, short and long-term mobilities under the Erasmus+ and ESC. The seminar serves as a tool for mapping mental health-related challenges that emerge during projects.

Deadline: 21.06.24
Engaging in Job Shadowing Mobility – How to Implement and Improve Quality

Engaging in Job Shadowing Mobility – How to Implement and Improve Quality

The main objective of the seminar is to facilitate new contacts and partnerships among School Education institutions and organisations offering education and training to learners and staff who would like to engage in and improve their job shadowing mobilities.

Deadline: 15.07.24
Erasmus+ Youth Exchanges – information session

Erasmus+ Youth Exchanges – information session

Do you work with young people? Find out more about what youth exchanges are, how they could benefit your work and how to apply.

Deadline: 24.06.24
Erasmus+ Youth Worker Projects – information session

Erasmus+ Youth Worker Projects – information session

Find out more about what is a youth worker “mobility” projects and the professional development opportunities these activities support.

Deadline: 25.06.24
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Tips From The Team

The Erasmus Plan and Your Strategy Journey

In the second of three posts, Elva Duggan from our Programme Support and Development Team offers advice for organisations writing an Erasmus Plan. This is based on guidance in “Go International: a practical guide on strategic internationalisation in Vocational Education and Training.”

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Meet The Team

Weronika Gasior

Head of Operations and Finance Team (ACTING) (01) 8871228

Emmanuelle Place

Senior Finance Officer (Acting), Erasmus+ Youth & European Solidarity Corps (01) 8871207

Ronan Ivory

Finance Officer, Erasmus+ Adult Education, School Education & VET (01) 8871211

Stephen Gilligan

Finance Officer, Erasmus+ Adult Education, School Education & VET (01) 8871218

Bronagh Hanlon

Finance Officer, Erasmus+ Adult Education, School Education & VET (01) 8871234

Norma Jean Kenny

Finance Officer, Erasmus+ Adult Education, School Education & VET (01) 8871226

May Diamond

Operations Officer, Erasmus+ Adult Education, School Education & VET (01) 8871215

Carlos Barceló

Operations Officer, Erasmus+ Youth & European Solidarity Corps (01) 8871235

Seána Sweeney

Operations Officer, Erasmus+ Youth & European Solidarity Corps (01) 8871237

Nicola Sherry

Operations Officer, Erasmus+ & European Solidarity Corps (01) 8871212

Violetta Aucone

Finance Officer, Erasmus+ Youth & European Solidarity Corps (01) 8871216