Project Lifecycle

Visit our Manage Your Grant section for more detail on the project lifecycle stages.

 

Erasmus+ Project Lifecycle

Sign Your Grant Agreement

If you are from the applicant organisation, you will receive your grant agreement by post and email. This is your legal contract with Léargas, confirming that you will carry out the project as explained in the original application.

The grant agreement must by signed by the legal head of the organisation, and will be co-signed by Léargas.  

You will also get details of the Léargas Support officer and Finance officer who will work with you on your project.

Organise Financial Administration

Your project should have a separate bank account or bank code, so that you can keep project income and expenditure clearly distinct from other activity in your organisation.  If you work with partners, agree payment processes with them also.

Set up a separate physical or online location to keep track of receipts and other relevant documents related to the project.

Come to a Project Management Session

All project co-ordinators are invited to a Project Management session towards the beginning of project. This will guide you through managing the financial and quality aspects of the project.

Use Mobility Tool+ to Track Mobilities and Generate Reports

Mobility Tool+ is the European Commission system to manage the mobility aspects of the programme – who travels, when, where and for how long. It’s also used to generate and store reports, such as Participant Reports, Interim Reports (in some cases), and Final Reports.

Léargas offer regular training in using the system, so you will have plenty of support!

Submit an Interim Report, if Needed

Some organisations or groups will need to submit an Interim Report at the midway point of their project. This often happens if a project happens over a long duration, or is particularly complex. The Interim Report is a way to ensure that the project is progressing as planned, and that the grant is being used as explained in the application. Certain project types receive their Interim Report as an emailed pdf template. If you do receive a pdf, use the Mobility Tool+ to update activities, export it and email it to your Léargas Finance officer. In some cases, submitting the Interim Report also triggers the next funding payment.

Take Part in Training and Networking

Léargas offer training and networking opportunities for project coordinators and others involved. These are great opportunities to connect with others in your sector, and get peer support.

Training and Events
Be Prepared for a Monitoring Visit

A proportion of projects are selected each year for monitoring by Léargas. This can be during the time the project is active, or after it has ended. You will receive advance notice if you have been selected.

The aim of a monitoring visit is to provide support so that the project reaches its objectives and operates smoothly.

Final Report

Use Mobility Tool+ to generate and submit the Final Report. You have 60 days after your project has ended to submit it. The Report will be evaluated by Léargas staff or by external experts, who will contact you if they need any clarification.

When the Final Report is ‘closed’, you will receive written feedback which may include recommendations for future projects. You will also receive the last funding payment for your project, if one is due.

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Events to Support You

Erasmus+ Youth Mobility Application Webinar

This online application clinic is for those planning an Erasmus+ Youth Exchange, Youth Worker Mobility, or a Youth Participation Project under the February 2022 deadline. It takes place online on 19 January 2022.

Deadline: 19 January 2022

Power to you(th) Training Course for Youth Workers

Are you a youth worker? ‘Power to you(th)’ is a blended learning experience taking place 30 March-02 April. It explores how to meaningfully engage young people in youth-led activities. Apply by 21 January!

Deadline: 21 January 2022

G- PAC: Green partnerships for cooperation

This online training course combines contact-making elements and is a great way to prepare for a Partnership for Cooperation on the theme of the environment. Apply by 23 January.

Deadline: 23 January 2022

Erasmus+ Youth & European Solidarity Corps Discovery Day

Do you work with young people? Have you heard of European programmes but are not sure where to start? This workshop is for you! Join us online on 27 January for our Erasmus+ Youth and European Solidarity Corps Discovery Day!

Deadline: 27 January 2022

School Education Online Contact Seminar on Media Literacy and Disinformation

This contact seminar is ideal for School Education staff planning an Erasmus+ project on the theme of digital transformation or media literacy and disinformation. It takes place online 16 & 17 February 2022. Apply by 28 January!

Deadline: 28 January 2022

Erasmus+ KA1 Short-Term Projects Application Clinic for Schools and Adult Education

This Erasmus+ School Education and Adult Education application clinic is for anyone interested in applying for funding under Erasmus+. It takes place online on 02 February 2022.

Deadline: 2 February 2022
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Tips From The Team

The Erasmus Plan and Your Strategy Journey

In the second of three posts, Elva Duggan from our Programme Support and Development Team offers advice for organisations writing an Erasmus Plan. This is based on guidance in “Go International: a practical guide on strategic internationalisation in Vocational Education and Training.”

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Meet The Team

Lorraine McDyer

MANAGER (01) 8871203

Weronika Gasior

Senior Operations & Finance Officer, Erasmus+ & European Solidarity Corps (01) 8871228

Ronan Ivory

Finance Officer, Erasmus+ Adult Education, School Education & VET (01) 8871211

Stephen Gilligan

Finance Officer, Erasmus+ Adult Education, School Education & VET (01) 8871218

Bronagh Hanlon

Finance Officer, Erasmus+ Adult Education, School Education & VET (01) 8871234

Norma Jean Kenny

Finance Officer, Erasmus+ Adult Education, School Education & VET (01) 8871226

May Diamond

Operations Officer, Erasmus+ Adult Education, School Education & VET (01) 8871215

Emmanuelle Place

Finance Officer, Erasmus+ Youth & European Solidarity Corps (01) 8871207

Nicola Sherry

Finance Officer, Erasmus+ Youth & European Solidarity Corps (01) 8871212

Carlos Barceló

Operations Officer, Erasmus+ Youth & European Solidarity Corps (01) 8871235

Seána Sweeney

Operations Officer, Erasmus+ Youth & European Solidarity Corps (01) 8871237