Preparing your application for Erasmus+ School Education KA1

Preparing your application for Erasmus+ School Education KA1

Preparing your application for Erasmus+ School Education KA1

Sun, Dec 10th, 2017

The next deadline for Erasmus+ KA1 School Education applications will be at 11 a.m. on 04 October 2018, and it’s amazing how quickly it can come up! If your organisation is considering submitting an application under, taking some time now to prepare and think about the process should help avoid the last-minute panic. For more detailed information, check our calendar for an application workshop near you.

Before you begin, read through the list of eligible school and school authorities to make sure your organisation is allowed to take part in Erasmus+. It must be a school or a regional educational authority nominated by the Department of Education and Skills.

If you need some inspiration for project ideas, read how other Irish schools have used Erasmus+ or take a look at the Erasmus+ Guide for School Leaders.

Check that your project idea fits in well with Erasmus+ by reading the School Education KA1 sections of the Erasmus+ Programme Guide. Pay particular attention to the programme priorities, and consider how your project ties in with them.

Have a discussion within your school or organisation about the needs that can be addressed by staff mobility–that is, sending staff to another country for a period of training or job shadowing. These discussions will be the basis for your school’s ‘European Development Plan’, which you will have to include in the application. Read the Good Practice example from St. Paul’s National School in Portlaoise to get an idea of how staff mobility feeds into the European Development Plan.

If yoeTwinning (265 x 235)ur project requires a partner organisation–for example, if you will be job shadowing–consider connecting with other schools in Europe through eTwinning.

If your project involves staff attending training courses, go to the School Education Gateway and scroll down to the ‘Erasmus+ Course Catalogue’. You can search by keyword for courses most relevant to your project.

When you’re ready to fill in your application e-form, make sure you have the most recent version of Adobe Acrobat Reader installed on your computer. Then download the KA101 application form from the School Education Resources section, making sure to right-click and save it to your hard drive!

One of the first things you’ll have to do on the e-form is state your own organisation’s PIC (Participant Identification Code), which will automatically fill in some fields with information about your organisation. PICs are required to show that an organisation has been validated as genuine and eligible to take part in Erasmus+. If your organisation does not have a PIC, get one now! Read our Quick PIC guide for schools, and be aware that if you intend to name another organisation as a partner in the application form, they must have a PIC as well.

After you’ve read through the application form, start writing your application and make sure to save it as you proceed so that you don’t lose any of  your work. People sometimes find it easier to write in MS Word or similar and then paste to the e-form, rather than writing directly into the form itself.

When it comes to the budget section, familiarise yourself with the distance calculator for the mobilities you are planning.

Finally, re-read the application thoroughly or better yet, ask someone who is unfamiliar with the project to read it and let you know if any areas of the project are unclear to them. Remember to submit online before the deadline – 11 a.m. on 04 October 2018.

All of this should help you on your way to making a successful application! If you have any other queries, please contact Deirdre O’Brien from the Client Services team.


We welcome suggestions and contributions to ‘Insights’ at comms@leargas.ie