Preparing your application for Erasmus+ School Education KA1

Preparing your application for Erasmus+ School Education KA1

Preparing your application for Erasmus+ School Education KA1

Fri, Jan 10th, 2020

The next deadline for Erasmus+ KA1 School Education applications will be at 11 a.m. on 05 February 2020, and it’s amazing how quickly it can come up! If you need some inspiration for project ideas, read how other Irish schools have used Erasmus+ on our blog, or take a look at the Erasmus+ Guide for School Leaders. If your organisation is thinking of applying,  take some time now to get well prepared.

The application form is available from the Erasmus+ online application page. You will need an EU Log in account to access the forms.

We hold application workshops before the deadline to explain the process in depth. Keep an eye on our calendar and School Education newsletter for details.

Make sure your organisation can take part!

To receive Erasmus+ funding, organisations must be schools or regional educational authorities nominated by the Department of Education and Skills. Check that your organisation is in the list of eligible school and school authorities before you begin!

Consider how a European project addresses your organisation’s needs

Have a discussion within your school or organisation about the needs that can be addressed by staff mobility–that is, sending staff to another country for a period of training or job shadowing. These discussions will be the basis for your school’s ‘European Development Plan’, which you will have to include in the application. Read the Good Practice example from St. Paul’s National School in Portlaoise to get an idea of how staff mobility feeds into the European Development Plan.

Connect your project idea with national and European policy

Check that your project idea fits in well with Erasmus+ by reading the School Education KA1 sections of the Erasmus+ Programme Guide. Pay particular attention to the programme priorities, and consider how your project ties in with them. Our 1,2,3 of Policy for School Education Projects will show you how Erasmus+ and national policies intersect.

Look for suitable partners or courses

If yoeTwinning (265 x 235)ur project requires a partner organisation–for example, if you will be job shadowing–consider connecting with other schools in Europe through eTwinning. We have other tips for finding partners on our blog.

If your project involves staff attending training courses, go to the School Education Gateway and scroll down to the ‘Erasmus+ Course Catalogue’. You can search by keyword for courses most relevant to your project.

Get a PIC!

One of the first things you’ll have to do on the application form is state your own organisation’s ID (previously known as Participant Identification Code). This is a unique identifier for organisations, and when you enter it in the application form it will automatically fill in some fields with your information. Having a valid ID shows that your organisation is genuine and eligible to take part in Erasmus+. If your organisation does not have an ID, you’ll need to apply for one. Our Organisation ID blog post takes your through the process.

Start Writing

Read through the application form so you know what areas you need to cover. When you’re ready to start writing, make sure you have only one version of the form open at a time so that you don’t lose any of your work. People sometimes find it easier to write the application in a programme like MS Word and then paste into the e-form, rather than writing directly into the form itself.

When it comes to the budget section, make sure to check the distance calculator so you know how much travel funding you can receive.

Finally, re-read the application thoroughly or better yet, ask someone who is unfamiliar with the project to read it and let you know if any areas of the project are unclear to them. Remember to submit online before the deadline of 11 a.m. on 01 February 2020.

All of this should help you on your way to making a successful application! If you have any other queries, please contact Deirdre O’Brien from the Client Services team.

We welcome suggestions and contributions to ‘Insights’ at