Tips for your KA229 School Exchange Partnership Application

Tips for your KA229 School Exchange Partnership Application

Tips for your KA229 School Exchange Partnership Application

Thu, Nov 14th, 2019

Tomas BulnesDoes your school want to expand its international outlook, improve language learning through real life experience, or start a new partnership with a European school? School Exchange Partnerships (KA229 projects) make it easy to arrange exchanges of pupils and staff, using a streamlined application. Tomás Bulnes from our Client Services team presents tips to get your application prepared.

1. Check your eligibility

Before you begin, read through the list of eligible schools and school authorities to make sure your organisation is able to take part in Erasmus+. Your organisation must be a school nominated by the Department of Education and Skills.

2. Know the deadline!

Deadlines for each year are decided by the European Commission and announced on our deadlines page. The submission time is no later than 11am on the deadline day. This is a strict, central deadline that applies to all Erasmus+ countries. This means that applications that are even a few seconds late are ineligible. We in Léargas can’t overrule this — and yes, we speak from experience! We strongly recommend that you have your application in well before the deadline.

3. Get an Organisation ID

To apply for Erasmus+ funding, all schools must have an Organisation ID (formerly known as PIC). This ID shows that an organisation is genuine and eligible to take part in Erasmus+. When you enter the ID in your application form, it will automatically fill in your organisation’s details. Please see our Organisation ID blog post for information on how to find your OID, or how to register if you don’t have one. Be aware that if you intend to name another organisation as a partner in the application form, they must have an ID as well. If you have queries about the Organisation ID process, please contact our Operations Officer May Diamond.

4. Find partners and plan project activities

Under KA229, organisations can get support for international meetings, joint learning activities, staff and pupil mobilities, and development of new curricula and approaches. The Erasmus+ Project Results Platform, School Education Gateway and eTwinning platforms are amazingly good sources of project ideas and potential partners.

5. Connect to Erasmus+ priorities

Check that your project idea fits in well with the priorities and objectives of Erasmus+ by reading the School Education KA2 sections of the Erasmus+ Programme Guide. Pay particular attention to the programme priorities, and consider how your project ties in with them. It is important to mention these connections to Commission Priorities in your application.

6. Access the application form

The School Exchange Partnership application form is an online form (the link brings you to the Erasmus+ Online Applications webpage). You will need an EU login account to access it. This account only takes a few moments to set up if you don’t have one.

If you have any problems using the form, look at the Application Guidelines for tips on each section. This Sample Application form can also give you useful guidance, as can the presentation from our KA229 Application Workshop.

7. Join our Webinar

We will have a 30-minute Application Webinar on 4 March 2020 at 4pm. We will explain the different activities you can organise in a School Exchange Partnership project, and go through the application form and award criteria. Register for the webinar here.

8. The rest is up to you!

Now it’s time to describe your project! Some people find it easier to write in Microsoft Word or similar and then paste into the form, rather than writing directly into the form itself. If you do write directly into the form, keep only one version open at a time. The system will autosave your work and having multiple versions in multiple windows can cause conflicts.

When you have finished, re-read the application thoroughly. Better yet, you could ask someone who is unfamiliar with the project to read it and let you know if anything is unclear to them.

All of this should help you on your way to making a successful application! If you have any queries, please contact Deirdre O’Brien or Tomas Bulnes from the Client Services team.

We welcome contributions to ‘Insights’ at