Erasmus+ Youth in Action Application Tips

Erasmus+ Youth in Action Application Tips

Erasmus+ Youth in Action Application Tips

Sat, Mar 12th, 2016

The next deadline for Erasmus+ in the Youth field is 2 February 2017 at 11:00 am Irish time. This deadline is for all Key Actions.

The application process can be time-consuming but we strongly advise that you don’t leave it until the last minute to press ‘submit’! Remember that all applications are processed centrally across Europe. This means that people from every country will be submitting online at the same time. It also means we cannot accept applications submitted after the 11:00 deadline for any reason. Given our limited staff and the need to consult with European Commission colleagues, we also cannot guarantee a quick resolution to technical issues on the day.

As well as the links in this post, remember that you can access lots of useful resources through our Erasmus+ youth section.

Technical aspects to check before applyingApplication Form

  • Do you have your PIC (Personal Identification Code)?
  • Have you downloaded the correct Application Form (KA105 for Mobility Projects, KA205 for Strategic Partnerships, KA347 for Structured Dialogue Projects)?
  • Are you having difficulty opening the Application Form?
    If so, make sure you are using the most recent version of Adobe Reader. If you don’t have Adobe Reader, download it here.
  • Have you assembled and uploaded all annexes (Declaration of Honour, mandate for each partner, timetable of activities) required?


Quality aspects to check before applyingProgramme Guide

  • Check the specifics of your project(s) against the eligibility criteria of the Key Action in the Programme Guide.
  • Check that your project and application are in line with the award criteria for the specific Key Action, and that you have addressed all of the areas that will be scored.
  • Ask someone who isn’t involved in the project to read your application to see if it reads well and makes sense!




Application tip sheet

7 tips
The Youth and Adult Education Unit have compiled an Application tip sheet to ensure you’ve completed the necessary steps in the application process. Among the key points to consider are:

Include everything!

You can’t add to your application after submission. An assessor can only ask for clarification of technical details, not the substance of the project. So for example, if you don’t say that an EVS volunteer will receive child protection training before working with a group of young people, the assessor cannot assume this. If you don’t state at what stages of your Transnational Youth Initiative the young people are active, the assessor cannot presume that the engagement is throughout!

KISS: Keep It Simple, Stupid!

Be as clear as possible in your writing. You don’t need to use flowery language or quote huge chunks of policy.

Check your attachments:

Any annexes you want to attach must be less than 5GB. Make sure that the entire mandates are attached, not just the signature page.

Look out for these common budget mistakes:

  • Ensure you apply for an Advance Planning Visit (if needed) under the correct headings of Travel Costs for flights and Exceptional Costs for lodgings.
  • Ensure you fully estimate Visa costs where relevant. You can also include exceptional costs for registration with the Garda National Immigration Bureau (typically €300 – this applies for some long-term EVS volunteers).
  • Ensure you apply for Linguistic Support if relevant to your EVS project. This cannot be awarded afterwards.
  • Be aware of the difference between Partner countries and Programme countries, as this will impact on your budget. See page 24-25 of the Programme Guide for details.
  • Know the difference between project dates and activity dates. Project dates are the entire duration of your contract, whereas activity dates are the dates your activity is happening.

Erasmus+ MOOC tutorials on Léargas YouTube MOOC 2

Don’t forget that you can watch all the videos from the Erasmus+ Youth in Action MOOC (Massive Open Online Course) on our YouTube channel. These videos will give you a better understanding of the philosophy of Erasmus+ Youth in Action, and help develop quality projects matching formal and quality criteria.

If you have queries, you can contact the Youth and Adult Education unit at or by phone at 01 8871260.

Good luck with your applications!

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