Erasmus+ Youth in Action Application Tips

Erasmus+ Youth in Action Application Tips

Erasmus+ Youth in Action Application Tips

Sat, Jun 1st, 2019

The next deadline for Erasmus+ Youth project applications is 01 October 2019 at 11:00 am Irish time.  It’s a rule of Erasmus+ that late applications can’t be accepted, and we know from experience that this applies to applications that are even one second late! This post gives you tips to make sure your application is in order and ready to be submitted with no risk of missing that deadline.

As well as the links in this post, remember that you can access lots of useful resources through our Erasmus+ youth section.


Quality aspects to double-check before applyingProgramme Guide

  • Check the specifics of your project(s) against the eligibility criteria of the Key Action in the Programme Guide.
  • Check that your project and application are in line with the award criteria for the specific Key Action, and that you have addressed all of the areas that will be scored.
  • Ask someone who isn’t involved in the project to read your application to see if it reads well and makes sense!

Technical aspects to double-check before applying

  • Do you have your PIC (Personal Identification Code)?
  • Have you opened the correct Application Form?  Remember the codes are KA105 for Youth Mobility Projects, KA205 for Youth Strategic Partnerships, and KA347 for Structured Dialogue Projects.
  • Have you assembled and uploaded all annexes (Declaration of Honour, mandate for each partner, timetable of activities) required?


When writing your application…


Include everything

You can’t add to your application after submission. An assessor can only ask for clarification of technical details, not the substance of the project. So for example, if you don’t say that a young volunteer will receive child protection training before working with a group of young people, the assessor cannot assume this. If you don’t state at what stages of your Transnational Youth Initiative the young people are active, the assessor cannot presume that the engagement is throughout!

Keep It Simple

Be as clear as possible in your writing. You don’t need to use flowery language or quote huge chunks of policy.

Check your attachments:

Any annexes you want to attach must be less than 5GB. Make sure that the entire mandates are attached, not just the signature page.

Look out for these common budget mistakes:

  • Ensure you apply for an Advance Planning Visit (if needed) under the correct headings of Travel Costs for flights and Exceptional Costs for lodgings.
  • Ensure you fully estimate Visa costs where relevant. You can also include exceptional costs for registration with the Garda National Immigration Bureau
  • Ensure you apply for Linguistic Support if relevant. This cannot be awarded afterwards.
  • Be aware of the difference between Partner countries and Programme countries, as this will impact on your budget. See the Erasmus+ Programme Guide for details.
  • Know the difference between project dates and activity dates. Project dates are the entire duration of your contract, whereas activity dates are the dates your activity is happening.

Erasmus+ MOOC tutorials on Léargas YouTube MOOC 2

Don’t forget that you can watch all the videos from the Erasmus+ Youth in Action MOOC (Massive Open Online Course) on our YouTube channel. These videos will give you a better understanding of the philosophy of Erasmus+ Youth in Action, and help develop quality projects matching formal and quality criteria.

If you have queries, you can contact the Client Services Team at or by phone at 01 887 1260.

Good luck with your applications!

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